Saudi Aramco GI 211.050 TRAVEL ADVANCE AND EXPENSE SETTLEMENT USING eTRAVEL

This document, Saudi Aramco GI 211.050, serves as a comprehensive General Instruction Manual detailing the procedures for obtaining a travel advance and settling expenses utilizing the company's eTravel SAP module. It meticulously outlines the policies governing travel advances and expense reimbursements, cross-referencing relevant chapters within the Industrial Relations (IR) Manual for comprehensive understanding.

The document covers key aspects such as travel advance payments, expense reporting, cost assignment, currency conversion, and income tax implications. It provides clear guidance on approval authorities, the role of the Finance Organization in the attestation process, and specific procedures for both in-kingdom (IK) and out-of-kingdom (OOK) assignments.

The instruction also details how to handle special travel expenses, per diem calculations, and itemized expense reporting. This resource is crucial for employees and approvers to ensure compliance with company travel policies, accurate expense recording, and timely reimbursement.

It provides actionable steps for navigating the eTravel system effectively, minimizing errors, and understanding the financial and tax implications of business travel. Ideal for accounting staff, payroll administrators, finance officers, and employees who undertake business travel for Saudi Aramco.